Archive Activity Management System
Issued by British Film Institute · via UK Find a Tender Service
- Published
- 14 Oct 2026
- Closes
- 9 Nov 2026, 12:00 UTC
- Value
- GBP 170,000
- Reference
- 2026/480
- Location
- United Kingdom
- Sector
- IT & Telecom
- Type
- goods
At a glance
British Film Institute in United Kingdom has published a tender in it & telecom: “Archive Activity Management System”. Submissions close on 9 November 2026, 26 days from today. The stated value is GBP 170,000. Quote reference 2026/480 in any correspondence with the buyer. 2 documents are attached to this notice. FreeTender has recorded 3 notices from this buyer since 2026, 2 of them currently open. There are 198 open it & telecom notices in United Kingdom on FreeTender. Bids are submitted to the buyer through UK Find a Tender Service, not through FreeTender.
Details
The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.
Context for bidders
We hold 3 notices from British Film Institute, going back to September 2026 — 2 of them still open. There are 198 open IT & Telecom tenders in United Kingdom. This one closes in 26 days.
More from this buyer
- Hybrid Security Operations Centre (SOC)· closes 2 Nov
Documents
Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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