Access and Collections Management System
Issued by National Records of Scotland · via UK Find a Tender Service
- Published
- 16 Oct 2026
- Value
- GBP 350,000
- Reference
- ocds-h6vhtk-078936
- Location
- United Kingdom
- Type
- services
At a glance
National Records of Scotland in United Kingdom has published a request for information: “Access and Collections Management System”. The notice does not state a closing date, so confirm the timetable on the official portal. The stated value is GBP 350,000. Quote reference ocds-h6vhtk-078936 in any correspondence with the buyer. FreeTender has recorded 4 notices from this buyer since 2026, 3 of them currently open. Bids are submitted to the buyer through UK Find a Tender Service, not through FreeTender.
Details
National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting, preserving and making available the national archives of Scotland. NRS currently relies upon Axiell CALM as its primary collections management system. The system forms part of a wider Access and Collections Management ecosystem supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery. Axiell CALM reaches end-of- support on 31 December 2027, creating a requirement to identify and implement a replacement solution before this date. This Request for Information (RFI) is intended to help NRS understand the current market and determine whether suitable commercial solutions exist that can replace the current collections management capability and potentially consolidate a number of associated legacy applications into a more integrated platform. This exercise is a Request for Information only and does not constitute an Invitation to Tender.
This notice has closed — what to do next
We hold 4 notices from National Records of Scotland, going back to September 2026 — 3 of them still open. They buy mostly in Manufacturing & Supply and Real Estate & Facilities.
Open now from this buyer
Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission. Always verify the details on the official source.
- Confirm the closing date and submission window on the official portal before you start preparing your bid.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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