RFP - Renewal of GMC & GPA Policies for Contractual Staff

The Hans Foundation (THF)

Apply by: 21 Aug 2026

Request for Proposal (Tender)

RFP No. HO/Tender/2026-27/001 RFP Date: 31/07/2026

Renewal of GMC & GPA Policies for Contractual Staff

(Open Tender Process)

The Hans Foundation (THF), established in 2009, is a Public Charitable Trust that works towards creating an equitable society by enhancing the quality of life for all through empowerment of marginalized and underprivileged communities in India. The Hans Foundation works on Health, Education, Livelihood, Disability and Disaster Relief interventions, with a focus on the rural and underdeveloped areas in the country.

THF is inviting bids from IRDAI-registered Insurance Brokers, through an Open Tender process, for the renewal of its Contractual Staff Group Mediclaim (GMC) and Group Personal Accident (GPA) insurance policies for a period of three (3) years, covering 2,532 employees and 6,568 dependents (9,100 total lives). Unlike the previous closed tender conducted for Core Staff, this is an Open Tender and no broker is preempanelled; any eligible IRDAI-registered broker may participate subject to meeting the eligibility and technical qualification criteria specified in this document.

THF reserves the right to select the Broker and the Insurance Company based on the eligibility, technical scoring and evaluation criteria set out in this RFP, as approved by the Procurement Committee of THF. Bidders are required to submit both a Technical Proposal and a Financial Proposal, in accordance with the prescribed formats.

Please submit your most competitive proposal following the instructions given below.

Part – A – Key Parameters, Important Dates and Coverages

Key Parameters

Policy Type

Group Mediclaim (GMC) + Group Personal Accident (GPA)

Category of Staff

Contractual Staff

Total Staff (Employees)

2,532

Total Dependents

6,568

Total Lives Covered

9,100

Contract Period

Three (3) Years — 9 October 2026 to 8 October 2029 (Policy Years 2026-27, 2027-28, 2028-29)

GMC Policy Period

Year 1: 9 October 2026 – 8 October 2027 (annual renewals within the 3-year engagement)

GPA Policy Period

Fixed TPA (GMC)

MD India Health Insurance TPA Pvt. Ltd. (fixed — no alternate

TPA permitted, for cross-portfolio consistency with the Core Staff GMC policy) Quoted Insurers must confirm an active servicing arrangement with MD India TPA; an Insurer unable to support the fixed TPA will not be considered.

Tender Type

Open Tender Process — publicly advertised

IRDA Report Reference

IRDAI Annual Report 2024–25 (used for Insurer eligibility and shortlisting; if not yet published on the RFP date, the latest audited public disclosures / NL forms of the Insurers shall be used)

Pre-Bid and Bid Submission Dates

Pre-Bid Meeting Date

6th August 2026 Time-1500 hrs

Technical & Financial Bid Submission Last Date

21st August 2026, till 2359 hrs

Technical Bid Opening Date

25th August 2026

Financial Bid Opening Date

01st September 2026, 1400 hrs

Email ID & Meeting Links

Pre-Bid Meeting Link

Link meet.google.com/xkj-vnaw-kwg

Email ID for Technical & Financial Bid Submission

e-bid@thfmail.com

Technical Bid Opening Link

Link meet.google.com/duy-qpih-gek