RFP - Digital Vaccine Preventable Disease (VPD) Specimen Tracking System

William J Clinton Foundation (WJCF)

Apply by: 11 Aug 2026

REQUEST FOR PROPOSAL (RFP)

1. Request for Proposals (RFP) – Procurement Notice

William J. Clinton Foundation (WJCF), New Delhi, invites interested and eligible agencies to submit proposals for the design, development, piloting, and handover of a Digital Vaccine Preventable Disease (VPD) Specimen Tracking System .

The purpose of this assignment is to establish a unified digital solution that improves end-to-end visibility and management of vaccine-preventable disease specimens across the pathway from field collection to laboratory reporting. The current workflow is characterized by paper-based tracking, manual handovers, limited real-time visibility, and delayed escalation of operational issues, creating risks to specimen timeliness, quality, and accountability.

The proposed solution is expected to comprise an integrated mobile-first application and supervisory dashboard that together support specimen traceability, role-based workflows, offline data capture, exception monitoring, and supervisory reporting. WJCF is therefore seeking an agency with the technical capability and implementation experience to deliver a scalable, user-oriented, and operationally practical digital system in line with the requirements described in this RFP.

Summary of important dates:

RFP Number

CHINDIGVPD-107

Issuing Organisation

William J. Clinton Foundation, New Delhi

Release of RFP

July 22, 2026

Last date of Confirmation of interest and written queries or clarification on RFP.

July 29, 2026 18: 00 hrs IST

WJCF Response to Queries/Clarifications*

August 3, 2026

Proposal Due date / last date of Bid Submission

August 11, 2026 by 23: 59 Hrs

Queries Email

indiaadmin@wjcf.in

Proposal Submission Email

indiaprocurement@wjcf.in

*Note : Bidders may approach WJCF with any queries as per the timeline in the table above. Whilst WJCF will try to address all queries received within the communicated timeline, it may not be able to fully respond to all queries received. In cases where WJCF cannot respond to specific queries, bidders may make reasonable assumptions and fulfill the basic specification set out in this RFP.

For all queries related to this RFP, kindly communicate on the email ID mentioned above within the stipulated timeline. WJCF will not entertain any queries received by any other means or received in any other email address. The final proposal must be submitted electronically to the email ID mentioned above within the stipulated timeline . Proposals received after this specified due date and time and on any email ID will not be considered. Kindly note that this email ID will be open only till the finalization of the RFP by WJCF.

2. Introduction to RFP

WJCF is an Indian not-for-profit entity registered under Section 8 of the Indian Companies Act 2013, with an affiliation agreement with the Clinton Health Access Initiative Inc. (CHAI). WJCF's mission is to save lives and improve health outcomes by enabling the government and private sector to strengthen and sustain quality health systems. WJCF has worked closely with the Ministry of Health & Family Welfare and State Health Departments