RFP - Assistive Devices

RFP - Assistive Devices, Utility Items and Physiotherapy Equipment” /2026-2027 for One Year

HelpAge India

Apply by: 08 Aug 2026

Da t e d: 27 July 2026

Request for Proposal (RFP)

I. About HelpAge India

HelpAge India is a non-profit organization dedicated to serving the elderly population in India. It was established in 1978 and has since been actively involved in various initiatives aimed at improving the quality of life for senior citizens. HelpAge India runs various programs and services to address the needs of older persons. These include healthcare services, elder helplines, livelihood support, advocacy for elder rights, and disaster relief efforts tailored to the elderly population.

HELPAGE INDIA invites bids for “Assistive Devices, Utility Items and Physiotherapy Equipment” at PAN India level / 2026 - 2027 for One Year ” as per details, terms and conditions given below:

II. Terms and conditions

The agency can be an individual/LLP/HUF/Partnership firm/Company incorporated under the laws of India.

This RFP is not an offer by HelpAge India, but an invitation to receive responses from the eligible bidders.

No agency shall be entitled to submit more than one bid whether jointly or severally. If one does so, all bids wherein the agency has participated shall stand disqualified.

The agency shall bear all costs associated with the preparation and submission of bid.

The agency must have PAN (Permanent Account Number) and registered with GST and the document for the same is to be attached.

HelpAge India reserves the right to accept /reject/ select one or more than one agency and to annul the bidding process any or all bids at any time prior to award of contract without thereby incurring any liability to the affected agency.

The supplier should have all valid licenses, approvals, certificates, registration from all statutory authorities like Income Tax/GST/any other relevant and mandatory requirements.

Schedule of supply will be provided by HelpAge India while issuing Purchase Order/ email intimation to the selected bidder. In case of delay in supply, penalty will be levied.

HelpAge India reserves the right to terminate the contract at any time based on the vendor's performance, without assigning any reason or incurring any liability.

Evaluation of the bids will be done by Purchase Committee from HelpAge India.

HelpAge India management reserves the right to change (increase or reduce) the numbers/units as per its sole discretion and Project requirement.

Documents required to release the payment:

Bill / Invoice mentioning Permanent Account Number of Income Tax Department

Documentary proof of the delivery/ service including E-Way Bill, wherever applicable, as per Purchase order

Agencies that will be technically qualified would only be considered for opening of financial bids.

The bidder is expected to examine all instructions, forms, terms and specification in this RFP. Failure to furnish all information required under this RFP or to submit a bid not substantially responsive to this RFP in all respect will be at bidder’s risk and shall result in rejection of the bid.

The bidder and their respective officers, employees,