Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Digital Storage

Specific Procurement Notice

Request for Bids

Non-Consulting Services

(One-Envelope Bidding Process)

Employer: Ministry of Finance and Development Planning

Project: Public Sector Foundations for Service Delivery Project

Contract title: Non-Consulting Service for Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Digital Storage

Country: Lesotho

Loan No.: 07492-LS

RFB No: LS-MOFDP-533658-GO-RFB

Issued on: June 19, 2026

The Kingdom of Lesotho has received financing from the World Bank toward the cost of the Lesotho Public Sector Foundations for Service Delivery Project and intends to apply part of the proceeds toward payments under the contract for Non-Consulting Service for Digitizing Human Resources Personnel Records through Metadata Indexing, Scanning and Dital Storage. The Ministry of Finance and Development Planning now invites sealed Bids from eligible Bidders for the following non-consulting services:

Deliverable Quantity Delivery Date

Inception report outlining the approach, methodology and implementation schedule 1 2 weeks after commencement of the assignment

Digitized records - Cohort 1 Maximum 40 pages of A4 size per officer for 2,030 officers to be digitized Week 10

Digitized records - Cohort 2 Maximum 40 pages of A4 size per officer for 3,577 officers to be digitized Week 20

Digitized records – Cohort 3;

Maximum 40 pages of A4 size per officer for 8,747 officers to be digitized Week 38

Documentation manual on digitizing paper-based records; 1 Weeks 40

Final Report and Completion Certificate 1 Week 42

3. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers”, Fifth Edition September 2023 (“Procurement Regulations”) and is open to all eligible Bidders as defined in the Procurement Regulations. 4. Interested eligible Bidders may obtain further information from Public Sector Foundations for Service Delivery Project, Mot’selisi Mat’sela at motselisi.matsela@gov.ls; copy ‘Mamaseko Lefothane at mamaseko.lefothane@gov.ls and inspect the bidding document during office hours from 0900 to 1630 hours at the address provided below. 5. The bidding document in English may be requested by interested Bidders upon the submission of a written application to the address below. The document will be sent by email. 6. Bids must be delivered to the address below on or before August 03, 2026, at 2:00 pm . Electronic Bidding will not be permitted. Late Bids will be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on August 03, 2026, at 2:30 pm .

7. All Bids must be accompanied by a Bid Security of M35,000.00

8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

9. The address referred to above is

Lesotho Public Sector Foundations for Service Delivery Project Ms. Mot’selisi